As a meeting professional, I try to provide ways to energize our meeting attendees and offer a memorable experience. Too often I find myself solely focusing on the educational content, finding the best speakers and striving to hit our revenue goals. Those are all key to the success of our meetings, but providing our attendees with opportunities to meet new people, eat well and move more will not only energize them, but will also foster a positive connection with our organization and create an experience they are sure to remember.
Check out this list of ways to encourage the health and wellness of your meeting attendees:
- Provide lots of water. Encourage your attendees to bring their own refillable water bottles or provide them.
- Provide healthy food options during breaks and served meal functions.
- Publish the nutritional information for your menu items.
- Encourage your attendees to move! Have signage and easy access to convention center or hotel stairs. Map out an indoor walking trail if available.
- Provide a variety of seating options for your attendees in your educational sessions. This can include exercise balls and tall cocktail rounds for those who prefer to stand, but want a writing surface.
- Build ample breaks during your meeting. Adult learners need that time to re-energize and process the information given to them.
- Remind your attendees and staff to wear comfortable shoes. They will be on their feet more than they think. It’s hard to smile and be your best when your feet hurt.
- Encourage your attendees to find a fellow attendee to walk with during a break. This will not only allow some great one-on-one networking, but energize them for the remainder of the day.
- Make sure your attendees know to wear layers. The temperature in the meeting rooms throughout a conference vary greatly.